We can keep track of the patients, the doctors and when the patients last saw their doctors, what happened at each visit and so on. Relational means we can link together sets of data, we can relate the data. Microsoft Access is a 'relational' database application.
Step 2 Select Blank desktop database. Step 1 Let us now start by opening MS Access. In such case, we make use of blank database. Sometimes database requirements can be so specific that using and modifying the existing templates requires more work than just creating a database from scratch. Access is part of the Microsoft 365 suite, and is made for business and enterprise users.Create Blank Database. LessMicrosoft Access is a database management system (DBMS) used to store and manage data.
Microsoft Access Database Password Protect Database
Microsoft Access includes the ability to encrypt and password protect database.Microsoft Access database hosting Your Access database online. In this articleDatabases provide a central location to store, secure, and control your data. The terminology is geared toward Microsoft Access databases, but the concepts apply to all database products.
The data becomes hard to understand in list form, and there are limited ways of searching or pulling subsets of data out for review. As the list grows bigger, redundancies and inconsistencies begin to appear in the data. Many databases start as a list in a word-processing program or spreadsheet. Databases can store information about people, products, orders, or anything else.
As a result, it is usually quite easy to import a spreadsheet into a database table. You can use Access 2016, Access 2013, Access 2010, or Access 2007 to create files in earlier file formats (for example, Access 2000 and Access 2002-2003).Add new data to a database, such as a new item in an inventoryEdit existing data in the database, such as changing the current location of an itemDelete information, perhaps if an item is sold or discardedOrganize and view the data in different waysShare the data with others via reports, e-mail messages, an intranet , or the InternetThe following sections are short descriptions of the parts of a typical Access database.A database table is similar in appearance to a spreadsheet, in that data is stored in rows and columns. Accdb, and databases created in earlier Access formats have the file extension. Databases created in the Access 2007 format (which is also used by Access, 2016, Access 2013 and Access 2010) have the file extension.
Each piece of information on an individual card (author, title, and so on) corresponds to a field in the database.For more information about tables, see the article Introduction to tables. Each card in the cabinet corresponds to a record in the database. Fields must be designated as a certain data type, whether it's text, date or time, number, or some other type.Another way to describe records and fields is to visualize a library's old-style card catalog. For example, you might have a table named "Employees" where each record (row) contains information about a different employee, and each field (column) contains a different type of information, such as first name, last name, address, and so on. Fields correspond to the columns in the table. Each record consists of one or more fields.
The customer form might have a button which opens an order form where you can enter a new order for that customer.Forms also allow you to control how other users interact with the data in the database. For example, you might have a form named "Customer Form" in which you work with customer data. However, most database users prefer to use forms for viewing, entering, and editing data in the tables.You can program command buttons to determine which data appears on the form, open other forms or reports, or perform a variety of other tasks. You can create a database without using forms by simply editing your data in the table datasheets. Forms often contain command buttons and other controls that perform various tasks.
Reports are generally formatted to be printed out, but they can also be viewed on the screen, exported to another program, or sent as an attachment to an e-mail message.For more information about reports, see the article Introduction to reports in Access. A report usually answers a specific question, such as "How much money did we receive from each customer this year?" or "What cities are our customers located in?" Each report can be formatted to present the information in the most readable way possible.A report can be run at any time, and will always reflect the current data in the database. ReportsReports are what you use to format, summarize and present data. This helps protect data and to ensure that the data is entered properly.For more information about forms, see the article Introduction to forms.
You can view the results of the query on the screen, print it out, or copy it to the clipboard. A select query simply retrieves the data and makes it available for use. If you are working in an updateable query, remember that your changes are actually being made in the tables, not just in the query datasheet.Queries come in two basic varieties: select queries and action queries. Also, since you usually don't want to see all the records at once, queries let you add criteria to "filter" the data down to just the records you want.Certain queries are "updateable," meaning you can edit the data in the underlying tables via the query datasheet. The data you want to see is usually spread across several tables, and queries allow you to view it in a single datasheet. Their most common function is to retrieve specific data from the tables.
Macros contain actions that perform tasks, such as opening a report, running a query, or closing the database. For example, you can attach a macro to a command button on a form so that the macro runs whenever the button is clicked. MacrosMacros in Access can be thought of as a simplified programming language which you can use to add functionality to your database. Action queries can be used to create new tables, add data to existing tables, update data, or delete data.For more information about queries, see the article Introduction to queries.
Standard modules contain general procedures that aren't associated with any other object. Class modules are attached to forms or reports, and usually contain procedures that are specific to the form or report they're attached to. A module can be either a class module or a standard module. A module is a collection of declarations, statements, and procedures that are stored together as a unit. Whereas you create macros in Access by choosing from a list of macro actions, you write modules in the Visual Basic for Applications (VBA) programming language. ModulesModules, like macros, are objects you can use to add functionality to your database.
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